Every missed call is a customer your competitor just got
Most service businesses miss 30–60% of their inbound calls. QuoteFire's AI answers 24/7, qualifies the caller, and books the appointment — so you close more without hiring more.
✓ No contracts. ✓ Live in 14 days. ✓ Free audit first.
AI answering — live today
📞
Call answered — 11:47 PM
Caller qualified as new lead. Appointment booked for Thursday 2pm.
Just now
📅
Callback request — 6:12 PM
After-hours call handled. Lead info captured, owner notified by text.
4h ago
📞
Caller routed to emergency line
Urgent request detected. Transferred to on-call technician instantly.
6h ago
🚫
Before QuoteFire — 7:03 PM
Went to voicemail. Caller didn't leave a message. Lost.
Before
See it in action
How QuoteFire turns a missed call into a booked job
Walk through the 5-step process — from the moment a customer calls to the moment they're in your calendar.
Customer's phone
Step 01 / 05
Customer calls your business
A potential lead calls your number. You're on a job, with another client, or it's after hours — the phone rings and no one can pick up.
62%
of calls to small businesses go unanswered
85%
of missed callers never call back
Step 02 / 05
Call goes unanswered
Without QuoteFire, this is where the lead disappears. Most callers won't leave a voicemail — they'll move on to the next business in their search results.
Every unanswered ring is a customer your competitor just got. Service businesses lose an estimated $78K/year to missed calls.
80%
of callers skip voicemail entirely
$78K
avg annual revenue lost per service business
Step 03 / 05
QuoteFire fires an instant text
Within seconds of the missed call, QuoteFire automatically sends a personalized SMS — straight to the phone the caller is already holding.
"Hi! Sorry we missed your call at Acme Plumbing. We'd love to help — what can we do for you? Reply here and we'll get right back to you."
<30s
auto-text sent after missed call
98%
SMS open rate
Step 04 / 05
Lead replies — you win the job
The customer responds to your text. A live two-way conversation starts in your QuoteFire inbox. Follow up, send a quote, or book an appointment — all without a phone call.
Live conversation started
45%
SMS response rate vs 6% for email
3 min
avg time for an SMS to be read
Step 05 / 05
Track every lead in your dashboard
Every call, text, and booking shows up in your QuoteFire dashboard — with weekly digests and an AI that gets smarter over time.
avg annual revenue lost to missed calls (service biz)
14 days
from audit to your AI answering live
Why it's costing you
You're not losing customers to bad service — you're losing them to voicemail
Most service businesses have great techs, great work, and a great reputation. But the phone is where deals die — especially after 5pm, on weekends, and during busy seasons.
📵
After-hours calls = lost jobs
A homeowner with a burst pipe at 9pm will call 3 companies. The first one to answer gets the job. If you're not answering, that's not your job anymore.
🔁
Missed calls don't call back
85% of callers who reach voicemail never leave a message — and won't call back. Every ring you miss is a customer who chose someone else.
📉
Your 3–4 star reviews are a symptom
"Hard to reach." "Nobody answered." "Took forever to get back to me." These reviews cost you future customers before they ever call.
💸
Hiring a receptionist isn't the answer
A full-time receptionist costs $35–50K/year. QuoteFire's AI handles more calls, works 24/7, and doesn't call in sick — for a fraction of that.
⚠ Your estimated annual loss
Avg calls per week~50 calls
Estimated missed (60%)~30 calls
Callers who don't call back~25 lost leads
Avg job value$300 – $600
Conservative weekly loss~$7,500
💸 Estimated annual revenue lost$390K
*Based on industry averages for service businesses (HVAC, plumbing, roofing, legal, dental). Your actual audit will use your real numbers.
How it works
Your AI answers, qualifies, and books — while you're on the job
QuoteFire sets up an AI answering layer on top of your existing phone number. No new hardware, no new staff — just calls that actually get answered.
01
We audit your missed call situation
30-minute call where we look at your inbound call volume, when you're missing calls, and what those callers typically need. We build the picture before recommending anything.
02
We configure your AI for your business
Your AI is trained on your services, pricing, scheduling logic, FAQs, and escalation rules. It sounds professional, matches your brand, and knows when to hand off to a real person.
03
Calls are answered. Leads are captured.
Every inbound call gets answered — day or night. The AI qualifies the caller, books appointments directly into your calendar, and texts you a summary of every conversation.
04
You review, we optimize
You get a weekly digest of every call, what was said, and what was booked. We tune the AI based on any calls that didn't go perfectly. It gets smarter over time.
Live call — 11:52 PM
Hi, thanks for calling Apex Plumbing! I'm Aria, your after-hours AI assistant. Are you calling about an emergency or would you like to schedule a service?
QuoteFire AI
My water heater stopped working. I have 3 kids and we need hot water asap.
Caller
Got it — water heater replacement is something we handle same-day. I can get you booked for a technician visit first thing tomorrow morning. Can I get your name and address?
QuoteFire AI
Sure, it's Sarah Miller, 4821 Crestwood Drive.
Caller
Perfect, Sarah. You're booked for tomorrow at 8am. You'll get a confirmation text shortly. Is there anything else I can help with tonight?
QuoteFire AI
✓ Appointment booked · Owner notified by text · Lead captured in CRM
Client results
What happens when you stop missing calls
These are real outcomes from service businesses that had the same problem you do right now.
↑ 41% more booked jobs
"We were losing a ton of business after 5pm and on weekends. QuoteFire set up an AI that answers every call now. Our technicians are booked solid — we actually had to hire two more guys."
MR
Marcus R.
HVAC company · Phoenix, AZ
↑ $8,400/mo recovered
"I had no idea how many calls I was missing until they showed me the data. I was losing 8–10 jobs a week just from missed after-hours calls. Took them less than 2 weeks to fix it."
TW
Tanya W.
Roofing company · Dallas, TX
↑ 4.2 → 4.8 star rating
"Our Google reviews kept mentioning 'hard to reach.' Once the AI answering went live, those reviews stopped completely. We've picked up 18 new 5-star reviews in the last 3 months mentioning how responsive we are."
DK
David K.
Plumbing company · Denver, CO
Who this is for
Built for service businesses that live and die by the phone
If your customers call to book, ask questions, or request service — and you're not always able to answer — this was built for you.
Lead qualification, showing scheduling, seller follow-ups
🌿
Landscaping & Pest
Seasonal demand, quote requests, recurring service signup
🚗
Auto Services
Appointment booking, service inquiries, roadside calls
💼
Any service biz
If customers call you, we can make sure every call gets answered
Common questions
What people ask before they sign up
Not the kind you're thinking of. QuoteFire's AI uses natural conversational voice — not a phone tree, not a menu. Callers have real back-and-forth conversations. We customize it with your business name, your services, and a tone that matches your brand. Most callers don't realize they're talking to an AI unless you tell them.
The AI is trained to handle your most common scenarios — but it also knows when to escalate. For urgent situations or complex questions, it can transfer the call to you or your team, send you a real-time text alert, or schedule a callback. You set the rules — we build the logic.
No. We layer onto your existing setup. The most common configuration is a simple call forwarding rule — when your line is busy or unanswered, it rolls to the AI. You keep your number. You keep your current calls. You just stop losing the ones that used to fall through the cracks.
Most clients go live within 14 days of the signed proposal. The audit call takes 30 minutes. Setup and training takes about a week. We run a test period before going fully live so you can hear the AI in action and request any adjustments.
Pricing depends on your call volume and the complexity of your setup. We'll quote you after the free audit — once we actually understand what you need. Most clients recover the monthly cost in the first 1–2 additional jobs per month. We'll show you the math before you commit to anything.
No long-term contracts. We offer month-to-month plans because we'd rather you stay because it's working than because you're locked in. The first 30 days include a satisfaction guarantee — if the system isn't performing, we'll make it right or refund you.
Free audit
Find out exactly how many calls you're missing
We'll pull the data, show you the numbers, and tell you exactly what it's costing you — before you spend a single dollar. Takes 30 minutes.
Fill this out and we'll reach out within 1 business day to schedule.
✓
You're on the list!
We'll reach out within 1 business day to schedule your free missed-call audit. Keep an eye on your inbox — and feel free to reply with any context about your business.
Client onboarding
Phone Setup Instructions
To activate your Missed Call Text Back service, your business phone needs to forward unanswered calls to your QuoteFire tracking number. This does not change your existing number — customers call the same number as always. Takes under 5 minutes.
!
Before you start: Have your QuoteFire tracking number ready — we sent it in your welcome email. You'll need it for the steps below.
Step 1 — Find your phone type and follow the matching instructions
📱
Cell phone (AT&T, Verizon, T-Mobile, etc.)
Most common — if you answer business calls on a mobile phone
Easy · ~1 min
1
Open your phone's dialer (the regular call screen).
2
Dial *71 followed immediately by your QuoteFire tracking number — no spaces. Example: *712895550192
3
Press Call and wait for a confirmation tone or voice message. Two short beeps means it worked.
4
Test it: have someone call your number and let it ring unanswered. They should receive a text within 15 seconds.
To turn off forwarding at any time: Dial *73 and press Call. This immediately stops forwarding and returns your phone to normal.
T-Mobile users: Use **61*1[number]# instead of *71 for missed-call-only forwarding. Example: **61*12895550192#
☎️
Traditional landline
A physical desk phone connected to a phone jack in the wall
Easy · ~2 min
1
Pick up the handset and listen for a dial tone.
2
Dial *72 and wait for a second dial tone (some carriers skip this step).
3
Dial your QuoteFire tracking number. The system will call that number — answer it when it rings (use another phone if needed) to confirm activation.
4
Once confirmed, hang up. Forwarding is now active.
To turn off: Pick up the handset and dial *73. Listen for the confirmation tone, then hang up.
🖥️
VoIP / online phone system
RingCentral, Vonage, Grasshopper, Google Voice, Nextiva, 8x8, etc.
Medium · ~5 min
1
Log into your phone provider's online account portal (not the app — the website).
2
Look for Call Forwarding or Advanced Call Handling in your account settings.
3
Set the condition to "When unanswered" or "No answer" — NOT "Forward all calls" (you still want to answer calls normally).
4
Enter your QuoteFire tracking number as the forward-to destination and save.
Need help? We can walk you through this on a 5-minute Zoom screen share. Just reply to your welcome email and we'll schedule it.
Quick reference — missed-call forwarding codes by carrier
Carrier
Activate missed-call forward
Deactivate
AT&T / Verizon / Spectrum
*71 + number
*73
T-Mobile
**61*1[number]#
##61#
Xfinity Mobile
*71 + number
*73
Traditional landline
*72 + number
*73
VoIP (RingCentral, etc.)
Via online account portal
Via online account portal
What happens after setup
Customer callsyour number as usual
→
You answereverything is normal
→
If missedQuoteFire detects it
→
Auto text fireswithin 15 seconds
→
Conversation openslead is saved
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Printable version
Save as PDF or print these instructions to share with a staff member.